How the HDPSP uses your personal information
The University’s privacy notice on how students’ personal information is used can be found here: How we use your personal information (for students) | Information Compliance (cam.ac.uk)
The HDPSP keeps a record of personal information provided on your application forms and supporting documents, as well as information which you provide after this point, such as the information included in the Scholar profile form for the HDPSP website. This personal information includes data such as your name, address, date of birth, nationality, course studied, fee payments and college membership.
The HDPSP does not keep records of sensitive personal data such as your ethnicity, sexual orientation, religious beliefs, or health/disability.
The HDPSP will process your personal information for a number of reasons, including the following:
- To administer all payments relating to your scholarship
- To administer the retention of academic progress reports.
- To feature a short biography for each Scholar on the HDPSP website.
- To share regular updates with the donor’s representatives regarding your academic activity and achievements. This will also include updates about your programme such as intermission, change of department, or any other significant changes. The HDPSP will also share an email address with the donor’s representatives, so they may contact you when relevant.
The HDPSP may also wish to feature photos of Harding Scholars on the HDPSP website. These photos may accompany Scholar profiles or news articles, or may be featured on the homepage. You will receive a consent form to indicate whether you are happy for your photos to be included on the website.
If you are happy for us to stay in contact with you after you graduate, we will ask you to provide contact information, usually in the form of an email address. We will use this to contact you when we consider it relevant, such as inviting you to Harding Alumni events, or for research into the academic and professional outcome of Harding Scholars. We may also include your contact details in setting up a network which will allow current Harding Scholars and Harding Alumni to keep in touch. If, after graduating, you no longer wish for us to keep a record of the contact details, please let us know.
The HDPSP will store your personal information for the duration of your studies and for a reasonable period thereafter; some data may be retained indefinitely. Note that records about students who are co-funded by UKRI must be retained for 7 years after the end of UKRI funding.
The HDPSP will share your personal information with relevant staff and organisations as required. This may include the following:
- The HDPSP Manager, Administrator and Finance Coordinator.
- The HDPSP Advisory and Administrative Committees.
- Relevant staff at the Development and Alumni Relations office, who may also share this data with relevant persons at the David and Claudia Harding Foundation.
- Any other relevant staff at the University and/or the Colleges.
If you have any questions or concerns about how your personal information is used by the HDPSP, please contact HardingScholarship@admin.cam.ac.uk in the first instance.